Jobs
>
Toronto

    Technology and Administrative Coordinator - Toronto, Canada - Colleges Ontario

    Colleges Ontario
    Colleges Ontario Toronto, Canada

    1 week ago

    Default job background
    Education / Training
    Description

    Colleges Ontario seeks a Technology and Administrative Coordinator to join our small, high performing, members driven team that supports the critical sector for Ontario public colleges. We are a mission driven, dynamic group that offers in hybrid work format, with work life balance, generous and flexible based policies in downtown Toronto.

    What We Offer:

    • A competitive salary package, reflective of the candidate's experience and skills. Base salary range $76,029 - $95,038.
    • Comprehensive benefits, including health insurance, retirement plans, and generous paid time off.
    • Professional development opportunities.
    • A dynamic, supportive, and collaborative work environment.

    How to Apply:

    Please submit a cover letter and resume outlining your qualifications and experience relevant to this role in a single PDF file to Danielle Brouwer: with the subject line "Application for Administrative and Technology Officer". The application deadline is 5:00 pm, April 24, 2024. You must apply following the above instructions to be considered for the role; all other submissions will not be considered.

    We are committed to inclusivity and diversity in our hiring process and encourage qualified candidates from all backgrounds to apply. Must be legally able to work in Canada. Only candidates selected for an interview will be contacted.

    In accordance with Canadian regulatory requirements, we disclose that artificial intelligence (AI) was utilized in generating this job description. The content provided by AI has been reviewed and approved by human oversight to ensure accuracy, relevance, and compliance with our organizational standards and Canadian employment guidelines.

    The Technology and Administrative Coordinator is a pivotal role within our organization, bridging the gap between technology administration and operational administrative reporting directly to the Chief Administrative Officer (CAO) of Colleges Ontario. This role demands a hands-on approach to coordinating our technological footprint often acting as a "super user," driving the efficiency and effectiveness of key technology platforms. This role is mission critical in liaising and coordinating with our IT services provided by third-party vendors for IT backbone/infrastructure, data security and desktop client services. In addition to overseeing technology, this role encompasses a wide range of administrative responsibilities, including facility coordination and administrative governance support, making it integral to the smooth operation of the organization.

    Key Responsibilities:

    Technology Administration:

    • Serve as the primary point of contact for all technology related issues, including hardware, software, security and network maintenance.
    • Coordinate desktop services and trouble ticket administration with a third-party vendor, ensuring excellent desktop client support and exceptional experience to users.
    • Provide technical assistance for on-site meetings or virtual meetings, including set-up and coordination of audiovisual (A/V) and software needs.
    • Maintain active directory of staff.
    • Working collaboratively across the organization and software platforms ensuring listservs are up to date.
    • Implement hardware standards and manage asset inventory control, including the lifecycle of technological assets.
    • Liaise with third-party IT vendors for network management, cybersecurity solutions, and general IT support.
    • Work closely with audio and video technology service providers for system troubleshooting and service coordination, ensuring high-quality audiovisual experiences.
    • Oversee the organization's telecommunications, including maintenance, upgrades, and troubleshooting.
    • Coordinate with IT vendors, merchants and service providers to ensure timely and cost-effective solutions for selection and procurement process.
    • Assist in the implementation of and management of office technology policies and procedures to safeguard data and ensure compliance with industry or regulatory standards.

    Operational Administrative Support:

    • Provide comprehensive facility coordination, including assistance with space planning, ensuring maintenance and safety procedures are in place.
    • Coordinate office supplies inventory and procurement, ensuring efficient operations and cost-effective purchasing.
    • Support the CAO in governance-related matters, assisting with documentation, policy development, and strategic initiatives.
    • Coordinate internal and external meetings, handling logistics, scheduling, and the preparation of materials.
    • Maintain and update office policies and procedural manuals, ensuring alignment with regulatory requirements and best practices.
    • Assist in report preparation, data analysis, and the creation of presentations as needed.

    Qualifications:

    • Post secondary credential – college or university information technology, business administration, or a related field.
    • Minimum of 3 years of experience in a technology and administrative support role, with preference as a technology "super user".
    • Strong general technical skills, with experience in working with third party providers, service support for IT infrastructure, network security, and troubleshooting of hardware and software issues.
    • Exceptional organizational and project management skills, capable of prioritizing and overseeing multiple tasks and projects concurrently.
    • Excellent communication and interpersonal abilities, with the skill to interact effectively across all levels of the organization and with external vendors.
    • Proven ability to work independently, demonstrating initiative and problem-solving acumen.
    • High level of discretion and professionalism, with experience handling confidential information.
    • Proficiency in Microsoft Office Suite, project management software, and familiarity with audiovisual systems and telecommunications.
  • Ontario Securities Commission

    Administrative Coordinator

    1 hour ago

    Ontario Securities Commission Toronto, Canada

    **Administrative Coordinator** · **Communications, International and Stakeholder Affairs Branch** · **Permanent, Full-time** · **File #23-61** · **Who We Are** · The **Ontario Securities Commission (OSC)** is the statutory body responsible for regulating Ontario's capital markets ...

  • Financial Services Regulatory Authority of Ontario (FSRA)

    Administrative Coordinator

    22 hours ago

    Financial Services Regulatory Authority of Ontario (FSRA) Toronto, Canada

    At FSRA, our vision is to ensure financial safety, fairness, and choice for Ontarians. As a financial services regulator, we're passionate about protecting consumers. Our principles-based approach means we can quickly and effectively respond to the changing needs of consumers and ...

  • University Health Network

    Administrative Coordinator

    1 hour ago

    University Health Network Toronto, Canada

    **Position: Administrative Coordinator** · **Location: MaRS Centre, Toronto** · **Department: Computational Biology** · **Reports To: Director, Computational Biology, Executive Scientific Director, Ontario Health Study and Senior Principal Investigator** · **Salary: Commensurate ...

  • Halyard Inc.

    Administrative Coordinator

    2 weeks ago

    Halyard Inc. Toronto, Canada

    Halyard is a highly skilled multidisciplinary engineering company with services including project implementation, studies execution, design, procurement, cost control, program management, and commissioning predominately in the mining, recycling, and utilities sector. · We are cur ...

  • Flexserv

    Coordinator/administrator

    1 hour ago

    Flexserv Toronto, Canada

    **Co-ordinator/Administrator** · **4 day work week Hybrid Position 2 days in office (Thursday and Friday in office) 2 days remote OR 3 day workweek (Thursday and Friday in office) plus 1 weekend day per month (applicable from September -May) optional** · **- Mandatory to complete ...

  • Flexserv

    Coordinator/administrator

    1 week ago

    Flexserv Toronto, Canada

    **Co-ordinator/Administrator** · **4 day work week Hybrid Position 2 days in office (Thursday and Friday in office) 2 days remote OR 3 day workweek (Thursday and Friday in office) plus 1 weekend day per month (applicable from September -May) optional** · **The Company** · **The O ...

  • Schlegel Villages - Maynard Nursing Home

    Administrative Coordinator

    6 days ago

    Schlegel Villages - Maynard Nursing Home Toronto, Canada

    **Maynard Nursing Home located in Toronto, Ontario has an exciting opportunity for a Full-Time Administrative Coordinator to join their team.** · **You can be you while being a part of our family.** · At Schlegel Villages we are redefining elder care through innovation, village d ...

  • University of Toronto

    Administrative Coordinator

    1 week ago

    University of Toronto Toronto, Canada

    **Date Posted**:04/18/2023 · **Req ID**: 30817 · **Faculty/Division**: UofT Scarborough · **Department**: UTSC:Dept-Biological Sciences · **Campus**: University of Toronto Scarborough (UTSC) · **Position Number**: · **Description**: · **About us**: · The University of Toronto Sc ...

  • MediSystem Pharmacy Limited

    Administrative Coordinator

    5 days ago

    MediSystem Pharmacy Limited Toronto, Canada

    **All referred applicants must first be submitted through Workday by a current Loblaw Colleague.**: · At MediSystem Pharmacy, you can use your skills to do meaningful work that has a real impact, in an environment that promotes learning, growth and opportunity. Whether it's your ...

  • Ministry of Energy

    Administrative Coordinator

    22 hours ago

    Ministry of Energy Toronto, Canada

    Join our dynamic team as an Administrative Coordinator for the Strategic Network and Agency Policy Division's Assistant Deputy Minister's (ADM) Office If you have a keen eye for detail, a proactive attitude, and a passion for delivering outstanding customer service, this is the p ...

  • Halyard Inc.

    Administrative Coordinator

    1 week ago

    Halyard Inc. Toronto, Canada

    Halyard is a highly skilled multidisciplinary engineering company with services including: site studies, design, procurement, cost control, program management, implementation, construction management, and commissioning predominately in the mining, minerals processing, and utiliti ...

  • SolarUp Inc.

    Administrative Coordinator

    1 week ago

    SolarUp Inc. Toronto, Canada Part time

    **About Us**: · **Job Overview**: · As an Administrative Coordinator at SolarUp, you will play a vital role in managing administrative tasks, coordinating crew dispatch, providing exceptional customer support, and assisting with bookkeeping duties. This remote position requires s ...

  • Ontario Institute for Cancer Research

    Administrative Coordinator

    22 hours ago

    Ontario Institute for Cancer Research Toronto, Canada

    **Position: Administrative Coordinator** · **Location: MaRS Centre, Toronto** · **Department: Computational Biology** · **Reports To: Director, Computational Biology, Executive Scientific Director, Ontario Health Study and Senior Principal Investigator** · **Salary: Commensurate ...

  • Financial Services Regulatory Authority of Ontario (FSRA)

    Administrative Coordinator

    2 weeks ago

    Financial Services Regulatory Authority of Ontario (FSRA) Toronto, Canada

    FSRA is guided by our vision of financial safety, fairness and choice for Ontarians. We achieve this by public service through dynamic, principles-based and outcomes-focused regulation. FSRA is committed to attracting and retaining exceptional people who bring energy, expertise, ...

  • University of Toronto

    Administrative Coordinator

    5 days ago

    University of Toronto Toronto, Canada

    **Date Posted**:01/10/2023 · **Req ID**: 29221 · **Faculty/Division**: Temerty Faculty of Medicine · **Department**: Postgraduate Medical Education · **Campus**: St. George (Downtown Toronto) · **Position Number**: · **Description**: · **About us**: · Home to over 40 departments ...

  • Alexa Translations

    Administrative Coordinator

    1 week ago

    Alexa Translations Toronto, Canada

    **About Us**: · Alexa Translations is a leading translation service provider that helps the world's largest and most prestigious legal, financial, and government industries with translation solutions that elevate the way they do business. Since 2002, we have grown our reputation ...

  • Environment and Climate Change Canada

    Administrative Coordinator

    1 week ago

    Environment and Climate Change Canada Toronto, Canada

    Environment and Climate Change Canada - Corporate Services and Finance Branch · Toronto (Ontario), Gatineau (Québec) · AS-02 · $67,330 to $72,544 · For further information on the organization, please visit Environment and Climate Change Canada · **Closing date: 26 January :59, Pa ...

  • Baycrest

    Administrative Coordinator

    1 week ago

    Baycrest Toronto, Canada

    **The Rotman Research Institute **at Baycrest has an opportunity for · **Administrative Coordinator** · **Research Training Centre & KL-CARE** · **Position Type**: Full-time**: · **Shift Type**: Day · **Bi-Weekly Hours**: 70 Hours**: · **Hours of Work**:7 hrs/shift · **Posting Nu ...

  • Baycrest

    Administrative Coordinator

    1 hour ago

    Baycrest Toronto, Canada

    The Rotman Research Institute (RRI) has an opportunity for a · **ADMINISTRATIVE COORDINATOR - NEUROLOGY** · **TEMPORARY FULL TIME (approx. 3 year)** · 70 Bi-weekly Hours | Non-Union | Days Shift · The Rotman Research Institute (RRI) is a premier international centre for the study ...

  • Ontario Institute for Cancer Research

    Administrative Coordinator

    6 days ago

    Ontario Institute for Cancer Research Toronto, Canada

    **Position: Administrative Coordinator** · **Site: MaRS Centre, Toronto** · **Department: Computational Biology** · **Reports To: Director, Computational Biology** · **Salary: Commensurate with level of experience** · **Hours: 35 hours/week** · **Job Type: Hybrid** · **Status: Fu ...