Administrative Coordinator - Toronto, Canada - Baycrest

Baycrest Toronto, Canada

1 week ago

Description

The Rotman Research Institute at Baycrest has an opportunity for

Administrative Coordinator

Research Training Centre & KL-CARE

Position Type: Full-time

Shift Type: Day

Bi-Weekly Hours: 70 Hours

Hours of Work: 7 hrs/shift

Posting Number: 7595

Union: Non-Union

Date Posted: March 13, 2024

Job Summary:

The Rotman Research Institute (RRI) is a premier international centre for the study of human aging and brain health. Housed within the RRI, the Research Training Centre (RTC) is a unit focused on the professional, technical, and career development of trainees. The RTC offers a wide range of training offerings including rounds lectures, workshops, scholarship and internship opportunities, outreach events, and conferences. Also within the RRI, the Kunin-Lunenfeld Centre for Applied Research and Evaluation (KL-CARE) is a support-and-services hub that supports point-of-care staff, researchers, and industry in conducting applied, evaluative, and clinical research. KL-CARE offers a diverse set of services, including project management and administration, research design and implementation, analysis and statistical, education and training, and knowledge dissemination.

Responsibilities include but are not limited to:

Provides support to the RTC including:
- preparation and dissemination of communications about RTC activities using Campaign Monitor
- assistance in the planning and coordinating of RTC events including trainee recruitment and orientation sessions, lectures, workshops, conferences, and outreach events (e.g., event registrations; catering; housekeeping and room booking requests; liaising with other Baycrest departments including Finance, IT, and Facilities)
- support of RTC scholarship and internship competitions (e.g., receives applications; organizes adjudication committees; prepares and distributes award letters)
- track and report RTC metrics including event attendance as well as feedback surveys and reports
- coordination of RTC steering committee and working group meetings and minutes
Provides support to KL-CARE including:
- coordination of team meetings and minutes
- facilitation of metrics tracking and reporting in collaboration with the Finance team
Provides administrative support to the Director, Research, Innovation, and Translation including meeting organization and set-up, RRI tour organization, and liaising with internal and external stakeholders

Qualifications include but are not limited to:

Minimum – community college diploma and at least three (3) years' experience at mid-level administrative assistance level
Exposure to a research or educational environment an asset
Experience with event-planning and coordination
Excellent customer service skills
Excellent interpersonal skills
Excellent organizational skills with attention to detail
Ability to multi-task, prioritize workload, and initiate work and follow-up actions
Excellent command of written and verbal English
Excellent MS Office suite skills

Additional Benefits:

Competitive Salary and Vacation
Opportunity to enroll in the Extended Health Care and Dental Benefit Plan
Opportunity to enroll in the Healthcare of Ontario Pension Plan (HOOPP)
Access to 24/7 Employee Assistance Program

INTERNAL APPLICANTS: Please submit your application online through the Baycrest intranet. Failure to include your resume may affect your candidacy for this position. All communication related to this job posting will be sent to the email address used to submit your application.

EXTERNAL APPLICANTS: Please submit your application online by clicking the Apply button below.

The Rotman Research Institute is committed to fostering a climate of equity, diversity, inclusion, and accessibility. This commitment is central to, and mutually supportive of, our research excellence mandate. We welcome and respect the diversity of all members of our community, and we support an inclusive culture for our clients, families, research scientists, staff, and participants, trainees, volunteers, trustees, and partners. We welcome applications from Black individuals and other racialized persons, Indigenous Peoples, women, persons with disabilities, LGBTQ2SA+ persons, and others who may contribute to the further diversification of ideas within our community. We are committed to fair assessment of a candidate's abilities, and consideration for diversity of thought, method, and experience, including non- traditional career paths. Accommodation will be provided in all parts of the hiring process where needed.

Please note that Baycrest has implemented mandatory vaccination for all employees. It is a condition of employment that new employees provide proof that they are fully vaccinated against COVID-19 prior to the start date of employment. This means that all new employees must have received all required doses of a COVID-19 vaccine approved by Health Canada at least 14 days prior to their start date. In addition, it is a condition of employment that all new hires obtain and submit proof of all booster vaccines as approved and recommended by Health Canada.

Remarkable people of Baycrest Health Sciences
are changing the future of brain health and aging.

Thank you for your interest in joining Baycrest. Only those selected for an interview will be contacted.

Baycrest is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act ('AODA'). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources at or , ext. 2961.

All successful candidates will be required to complete a police reference check/vulnerable sector screen and submit proof of two doses of vaccination against COVID-19, unless exempt. Such exemptions will be considered on a case-by-case basis.

Required Skills

Required Experience

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