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    Executive Assistant - Vancouver, BC, Canada - NorLand Limited

    NorLand Limited
    NorLand Limited Vancouver, BC, Canada

    2 weeks ago

    Default job background
    Description

    NorLand Limited consists of multiple specialized businesses working together as one team towards common goals. We have the unique ability to undertake complex, multi-faceted public and private sector projects within a single contract. Our businesses have been making Anything. Possible. for over 65 years

    We are looking for an Executive Assistant reporting to the CEO, and will coordinate executive and board activities at NorLand's head office in Burnaby, BC.

    Duties & Responsibilities

    Executive Support:

    • Receive and attend to visitors of the CEO and other executive team members
    • Make necessary travel arrangements for the executive team
    • Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications and presentations on the executive's behalf
    • Prepare expense reports
    • Organize meetings, including scheduling, sending reminders, and organizing catering
    • Manage the executive's calendar and schedule, and coordinate and prioritize meetings using a variety of online meeting platforms

    Board & Board Committee Coordination:

    • Prepare the annual calendar of meetings for the board and board committees
    • Arrange invitations, monitor attendance, and make necessary reminders
    • Make meeting room bookings, and coordinate AV equipment and catering
    • Prepare agendas, assemble meeting materials and distribute to attendees in advance
    • Take meeting minutes, route for review and approval, and issue final versions
    • Maintain accurate records and files
    • Maintain the strictest confidentiality on all matters related to the board and board committees
    • Make necessary travel arrangements as required for events and tours
    • Prepare documents, reports and other communications to and on behalf of the board and board committees

    Office Management:

    • Organize and plan a variety of company-wide events such as the annual holiday party and our summer event
    • Identify, recommend and act on opportunities that will improve office operations
    • Develop office policies and procedures and ensure they are implemented appropriately
    • In coordination with Properties Manager, oversee and track repairs, maintenance, and minor works
    • Maintain office seating plan and assist with internal staff office moves, relocations, and renovations

    Candidate Qualifications

    • A minimum of 5 years of hands-on experience supporting executives and overseeing office services
    • Proficiency with MS Office computer applications
    • Excellent communication skills, both written and verbal
    • Exceptional interpersonal skills and ability to effectively interface with all levels of staff and visitors
    • Ability to manage confidential information and maintain discretion at all times
    • Well organized and able to work with minimum supervision
    • Demonstrated attention to detail and a high level of accuracy, combined with the ability to prioritize in order to ensure timely completion of tasks

    Only candidates who are most qualified for the position will be contacted.

    NorLand Limited is committed to equity, diversity, and inclusion in our recruitment and hiring practices.

    Job Types: Full-time, Permanent

    Pay: $75,000.00-$95,000.00 per year

    Benefits:

    • Casual dress
    • Company events
    • Dental care
    • Disability insurance
    • Employee assistance program
    • Extended health care
    • Life insurance
    • On-site parking
    • Paid time off
    • RRSP match
    • Vision care

    Schedule:

    • 8 hour shift
    • Day shift
    • Monday to Friday

    Ability to commute/relocate:

    • Burnaby, BC: reliably commute or plan to relocate before starting work (required)

    Education:

    • Secondary School (preferred)

    Experience:

    • overseeing office services: 5 years (required)
    • supporting executives: 5 years (required)

    Work Location: In person

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