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    Executive Assistant - Edmonton, Canada - Government of Alberta

    Government of Alberta
    Government of Alberta Edmonton, Canada

    1 week ago

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    Description

    Role Responsibilities

    Are you looking for a great opportunity to provide support for the prosecution of criminal and provincial offences? The Alberta Crown Prosecution Service has an opportunity available for an Executive Assistant to the Chief Prosecutor and Deputy Prosecutors.

    Your key responsibilities will include:

  • Preparing general and complex correspondence, including the Action Request Tracking System (ARTS), Briefing Notes and letters for signature by the Minister, Deputy Minister, Assistant Deputy Minister, Chief Prosecutor and Deputy Chief Prosecutors.
  • Preparing and maintaining reports on behalf of the Chief Prosecutor and Deputy Chief Prosecutors, including Triage data, Executive Briefing Reports and High-Profile Case List, and updating files in PRISM.
  • Managing and maintaining the Chief and Deputy Chief Prosecutors' schedules.
  • Monitoring and screening all mail and telephone enquiries for the Chief Prosecutor and Deputy Chief Prosecutors.
  • Maintaining a tracking system to follow up on and ensure completion of tasks assigned by the Chief Prosecutor and Deputy Chief Prosecutors to other members of the office.
  • Maintaining an electronic calendar/diary for the Chief Prosecutor to ensure balance in his or her working day, with authority to move items as necessary.
  • Liaising and communicating regularly with the Executive Suite, Head Office; Human Resource Services; the Chief and Assistant Chiefs of Police, Edmonton Police Service; the judiciary and other internal and external stakeholders.
  • Providing vacation coverage for the Assistant Deputy Minister's Executive Assistant.
  • Serving as point of contact for the Operations and Strategic Support Office for FOIP related enquiries.
  • Assisting with monitoring emails received in the office's general email account from the public, internal and external stakeholders.

    • As the ideal candidate you will possess:

  • A working knowledge of the criminal justice system.
  • Proficiency in Microsoft Office Suite.
  • Excellent oral and written communication skills.
  • Exceptional organizational ability and attention to detail.
  • Problem solving skills.
  • Good interpersonal skills.
  • The ability to work independently.
  • A high degree of initiative.
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