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    Executive Assistant - Toronto, ON, Canada - SPECTRAFORCE

    SPECTRAFORCE
    SPECTRAFORCE Toronto, ON, Canada

    2 weeks ago

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    Description
    Executive Assistant Length of contract/end date: 6 months

    Office location:

    Work Model:
    Hybrid, 4 times a week in office, 1 day remote

    Looking for an adaptive and proactive executive assistant who is a quick learner, a problem-solver and can collaborate effectively with teams across the investment banking sector.

    The role entails performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports (opportunity to support Managing Directors, VPs, Senior Management).

    The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.


    • Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
    • Gathers and formats data into regular and ad-hoc reports, and dashboards.
    • Leads the planning, coordinating and implementing department events.
    • Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.
    • Supports the coordination and implementation of department events.
    • Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
    • Answers central phone line, responding to and resolving/escalating inquiries.
    • Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
    • Typically 5- 7 years of relevant experience in a financial administrative/professional clerical support function, demonstrating progressive responsibility and post-secondary degree in related field of study.
    • Previous Salesforce experience preferred
    • Some industry knowledge of capital markets/investment banking
    • College / University Degree or Diploma in related field (executive administration, financial administration, finance-related, economics, business communications)

    About Us:

    Established in 2004, SPECTRA FORCE is one of the largest and fastest-growing diversity-owned staffing firms in the US.

    The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I.

    proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams.

    We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India.

    Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation.

    SPECTRA FORCE is built on a concept of "human connection," defined by our branding attitude of NEWJOBPHORIA, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential.


    Benefits:
    SPECTRA FORCE offers a Group Registered Retirement Savings Plan (RRSP) Program to all eligible employees.

    SPECTRA FORCE offers unpaid leave as well as paid sick leave, paid holidays, and paid vacation as required by law.


    Equal Opportunity Employer:

    SPECTRA FORCE is an equal opportunity employer and does not discriminate against any employee or applicant based on race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability, conviction for an offence for which a pardon has been granted or in respect of which a record suspension has been ordered, or any other prohibited grounds as identified by provincial or territorial law.

    At SPECTRA FORCE , we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.

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