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    Executive Assistant - Toronto, Canada - Choice Properties

    Choice Properties
    Choice Properties Toronto, Canada

    Found in: Talent CA C2 - 5 days ago

    Default job background
    Full time
    Description

    Location:

    22 St. Clair Avenue East, Toronto, Ontario, M4T 2S5

    Executive Assistant to President & CEO

    Choice Properties Real Estate Investment Trust is an owner, manager and developer of well-located retail and commercial real estate across Canada. Choice Properties' portfolio spans approximately 65 million square feet of gross leasable area and consists of over 700 properties primarily focused on supermarket-anchored shopping centres and stand-alone supermarkets.

    Choice Properties' strategy is to create value by enhancing and optimizing its portfolio through accretive acquisitions, strategic development and active property management. Choice Properties' principal tenant is Loblaw Companies Limited, Canada's largest retailer. Choice Properties' strong alliance with Loblaw positions it well for future growth.

    A commitment to continuous learning and development is a strong part of our culture.

    The Executive Assistant will provide executive level administrative support to the President & CEO. In this role, a high degree of confidentiality and good judgment is required.

    Responsibilities:

  • Completes a broad variety of administrative tasks for executives including calendar and email management, travel arrangements, completing expense reports, composing and preparing or modifying correspondence, materials and agendas as required, and works on special projects/assignments as required.
  • Updates executives' daily checklists.
  • Plans, coordinates and ensures the schedules of the executives are followed and respected to help facilitate executives' ability to effectively lead the company and respective teams.
  • Works closely and effectively with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
  • Engages thoughtfully and diplomatically with others, providing smooth communication with internal departments.
  • Prioritizes conflicting needs; handles all matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Project manage quarterly deliverables including formatting materials, and board mailings.
  • Manages corporate sporting and event tickets.
  • Maintains and organizes extensive digital filing system.
  • Handles highly sensitive and confidential matters as part of daily duties.
  • Follows up and acts as a liaison with various individuals both internally and externally, at all levels of the organization (including board members and external stakeholders).
  • Coordinates booking conference rooms/meeting rooms/arranging for catering services, technical equipment and materials as appropriate.
  • Manage travel arrangements as required.
  • Ad hoc duties as required.

    • Qualifications:

  • 7+ years experience providing executive level administrative support to senior executives.
  • Advanced computer and technology skills – proficient in Word, Excel, PowerPoint, Outlook and the ability to proactively manage Calendar.
  • Experience with Diligent preferred.
  • Quick learner with ability to effectively communicate, both verbally and in writing, with a wide variety of people at all levels within the business.
  • Able to deal with sensitive business information in a confidential and professional manner.
  • Strong interpersonal skills, as well as professional demeanor.
  • Ability to quickly develop strong working relationships with executives within the business.
  • Superior organizational and time management skills, with the ability to prioritize and multitask daily activities.
  • Solid business writing skills, with a strong attention to detail.
  • Able to work in a highly organized manner where detail, accuracy, urgency, confidentiality and discretion are critical with minimal supervision.
  • Demonstrated ability to work effectively in a fast-paced environment, and juggle multiple priorities.
  • Strong work ethic, trustworthy and a team player.
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