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    Remote Work Coordinator - Toronto, ON, Canada - Takeda

    Takeda
    Takeda Toronto, ON, Canada

    3 weeks ago

    Default job background
    Full time
    Description

    The Coordinator, DD&T supports the day-to-day operations of the DD&T team, including administrative support in connection with the DD&T budget, approvals, payment and controlling.

    Provides administrative support for DD&T and HR budgets, as well as TPRM process, SOW, POs, invoicing, accruals and reconciliation with Finance for DD&T team and HR.

    Overall organization and support for culture and team building, including department meetings, logistics, coordination of agenda, vendors and activities.

    Maintains departmental budget, including tracking of invoices, accruals, and reconciliation with Finance monthly for both DD&T and HR departments.

    Supports departmental leadership team meetings including content development, agendas, minutes, follow-ups and logistics as required.
    responds to inquiries from accounts payable and payees.

    Works with various stakeholders to assign, maintain and audit the completion of required training modules through different training platforms (Bloom, SuccessFactor, MyLearn etc.); Partners with Learning and Development, NGCE and business partners to develop and maintain training materials in system; Develops a strong network within the department; draws on network to answer questions, solve problems, and successfully execute responsibilities.

    Uses appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, document, report data, and maintain web pages.

    ensures document text and graphics adhere to corporate and organization guidelines and standards.
    Will perform duties in compliance with all applicable laws, industry codes, company policies and procedures.
    Experience in managing projects, multi-tasking and be proactive with team members to achieve outcomes a strong advantage.
    Understanding of the healthcare regulatory environment an advantage.
    System experience in Workday, ARIBA, SAP, SuccessFactor, Bloom, Veeva PromoMats, etc.
    Computer skill proficiency in Microsoft Excel, Word and PowerPoint, BI Reports.
    Digital Competencies
    Proficiency in leveraging digital tools, platforms, Artificial Intelligence (AI) and other technologies (incl. MS Office suite) to communicate with impact and perform tasks efficiently and effectively.
    Experience working effectively with colleagues in virtual or remote settings, utilizing digital collaboration tools, incl.

    Dedication to lead by example through intentional skill development, experimentation and fostering a culture of digital curiosity within the organization.

    2-3 years' experience in Pharmaceutical/Biotech industry supporting large, complex teams in head office and in the field.
    ~ Fluency in English, both in oral and written communication; Bilingualism (English/French) is an asset
    ~ Computer skill proficiency in MS Office

    Full time #J-18808-Ljbffr
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