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    Senior Project Administrator - Toronto, ON, Canada - DIALOG

    DIALOG
    DIALOG Toronto, ON, Canada

    1 week ago

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    Description

    Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.

    We are a multi-disciplinary collaborative of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, and landscape architects who design for community wellbeing and urban vibrancy.

    We're always looking for passionate people who share our values and care as much about our communities as we do.

    We're proud to be a Certified B Corporation, committed to using our design practice as a force for good in the world.

    Explore our studios and join us

    Our Toronto Administration team is currently looking for a Senior Project Administrator to support various DIALOG Project Managers and projects.

    The ideal candidate will have AEC industry experience,and strong relationship building and communication skills.

    In addition, as an active member of the DIALOG Administration team, there will be opportunities to manage or provide support for internal events and other administrative initiatives.

    Understand project scope and responsibilities by reading and understanding the client contract
    Ensure document quality, accuracy, and compliance with internal procedures and standards
    Prepare, issue and track fee letters, project status reports, meeting minutes, agendas, and other regular project documentation as required by the Project Manager
    Assist Project Manager with implementing various project processes (e.g. internal quality control), as required
    Coordinate and assist with report compilation in InDesign, Word, and other software, including tracking, follow up, and publication, as required
    Provide Contract Administration support, including preparing CCDC documentation, setting up projects in Contract Administration software (ONWARE), training team members, filing documentations and submittals, and troubleshooting issues, as needed
    Coordinate with project accountants and project managers (internal, subconsultant, and external teams), regarding work in progress, invoices, proposals, service requests, purchase orders, reporting, and milestones
    Communicate with various project stakeholders (internal and external), including follow up and other forms of coordination as required
    Provide administrative project support to the project manager and partner-in-charge with other project-specific duties as needed (e.g. maintaining tracking sheets, preparing room data sheet)
    Integrate and collaborate with studio teams across the practice, in support of DIALOG initiatives, branding and goals
    Actively participate as a member of the Administration Team and the Operations Team initiatives (e.g. internal event planning, Carbon reporting)
    Advanced Microsoft Office Suite (including MS Project), Bluebeam, SharePoint
    Demonstrated experience with data entry, document control, and client support
    High computer literacy, ability to understand new software and adapt as practice changes
    Able to prioritize and manage time to meet tight deadlines
    Demonstrated technical editing skills

    Parental leave top-up programs for all parents upon the birth or adoption of a child, continued growth through Learning & Development support, RRSP matching and competitive medical and dental benefits coverage upon the first day of employment are just a few of the benefits that DIALOGers enjoy.

    DIALOG celebrates diversity and is an equal opportunity employer. Employment-related decisions are made without regard to sex, religion, ethnicity, sexual orientation, disability, age andrace.

    In accordance with DIALOG's Accommodation Policy, accommodations for people with disabilities are available upon request for candidates throughout the selection process.

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