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    Office Manager - Vancouver, Canada - CoCalibrate Real Estate Solutions

    CoCalibrate Real Estate Solutions
    CoCalibrate Real Estate Solutions Vancouver, Canada

    4 days ago

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    Description

    A Real Estate Public Relations Firm is looking for a proactive and highly organized Office and Project Manager to provide professional support to our Firm's Principal, Directors, and Project Managers. This individual will play a crucial role in coordinating ongoing public consultation projects and daily operations, ensuring smooth project execution and efficient office management.

    Leading the charge of daily operations, this individual will be able to work independently to meet priorities and further deliverables. The ideal candidate has experience in handling a wide range of administrative and executive support tasks and will be flexible in helping on a variety of duties including event planning, project research, and office management. The candidate has proven capabilities in multi-tasking, using initiative, prioritizing, maintaining effective working relationships, problem-solving, and has excellent time management skills.

    Compensation:

    $50,000 - $65,000+ yearly DOE

    Responsibilities:
    • Organize all aspects of the day-to-day office including managing office supplies and organizing equipment maintenance and repair
    • Greets clients and visitors in person and on the phone
    • Implements and communicates office policies
    • Oversee calendar, travel, itineraries, and communication for the Principal
    • Prepares and schedules meetings, events, and company activities
    • Managing appointments and meetings for the Principal
    • Ensuring office technology is efficient and up-to-date
    • Organize communication for the Principal from both internal and external requests
    • Prioritize conflicting schedules and manage timelines with efficiency and effective planning
    • Ensure high-level assistance for the Firm's Principal, Directors, and Project Managers on multiple projects involving stakeholders, media, and development firms
    • Take minutes and disseminate information to the team
    • Proofread reports and documents as required
    • Research media, historical data, community sponsorships, and developmental approval or rejections of multiple project initiatives
    • Ensure database and records for both internal and external parties are up to date
    • Act in an administrative support role for multiple members of the team and office as a whole
    • Attend industry events, open houses, and public events when needed
    Qualifications:
    • Advanced research capabilities
    • Methodical planning and attention to detail
    • C-Level executive assistant experience
    • Expert in Microsoft Outlook, Word, Excel, and PowerPoint
    • Strong time management and problem-solving abilities
    • Excellent communicator both verbal and written with experience in editing, preparing drafts, minutes, and agendas
    • Naturally personable with a "can-do" attitude to bring to the team
    • An understanding of real estate and development
    About Company

    An innovative solutions provider dedicated to matching top Executive Assistants with top producing Real Estate professionals.

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