Jobs
>
Toronto

    Executive Assistant to the CEO - Toronto, Canada - Publicis Media

    Publicis Media
    Publicis Media Toronto, Canada

    5 days ago

    Default job background
    Full time
    Description

    Job Description

    We work in advertising, helping some of Canada's largest companies like TD Bank, Starbucks, Sephora, Disney and Intuit get their message in front of consumers. The way we explain what we do to our Mom's is that we don't draw the pictures or make the videos you see, we buy the page in the paper or space on the internet where you see it. About 85% of all dollars invested in advertising is spent on the media placement, so in Canada we invest over $1bn on behalf of our clients. We are the media arm of Publicis Groupe, the world's largest advertising holding company. Our media agencies are Starcom, Spark Foundry and Zenith.

    What is more important to know about this role is that we work hard to create a truly inclusive and empathetic culture, one where our people feel empowered to voice their opinions and do their best work, all while having a good work-life balance. The proof point in this is that we are currently the 21st Best Place to Work in Canada and have a net promoter score of over 70 . Our team of nearly 650 professionals must be doing something right, as we continue to grow year over year.

    Now the CEO needs someone to help him continue to forge the future of our business rooted in empathy and kindness. If you feel like this is the sort of place where you want to make an impact, then let's talk.

    About you:

    Are you the kind of remarkable Executive Assistant that navigates challenges with finesse but infuses a genuine human element into every aspect of the role? Are you proactive, solving problems before they surface, and a quiet advisor that elevates decision-making above mere meeting coordination? Are you young at heart, but wise too?

    Helping our CEO with the 'game of marginal gains' as the business continues to scale will be critical. This isn't just about booking meetings and travel; this is about helping the organization navigate how to maximize everyone's greatest asset – time.

    Key Responsibilities:

  • Executive Support: Serve as a trusted confidant and advisor to the CEO. Act as a sounding board for ideas, initiatives, and challenges, offering perspectives to aid in decision-making. Yes, you will be managing calendars and travel, but this role is so much more than that.
  • Project Management: Oversee special projects, initiatives, or tasks assigned by the executive team. This could be everything from helping with renovations, offsites and gathering events for example. Coordinate efforts across departments and ensure timely execution of key projects.
  • Relationship Management: Foster relationships with external stakeholders, industry experts, and key partners to gather insights and leverage networks beneficial to the organization.
  • Policy Development: Assist in the development and implementation of organizational policies, ensuring alignment with strategic objectives and industry best practices.
  • Communication and Presentations: Prepare reports, presentations, and briefings for executive meetings. Articulate complex ideas clearly and effectively to convey recommendations or proposals.

    • Qualifications

  • Experience: Extensive experience years) in Executive Assistant or advisor roles. Industry specific experience is not essential.
  • Organizational Skills: an exceptional attention to detail is a must.
  • Adaptability: Comfortable working in a fast-paced environment, handling multiple priorities simultaneously, and adapting to changing circumstances and emerging technologies.
  • Technical skills: Very high proficiency in MS suite tools including power point, teams and excel, as well as managing hybrid meetings, and a proactive approach to tools and tech that can improve efficiency.
  • Communication Skills: Excellent verbal and written communication skills. Ability to convey ideas succinctly and persuasively to senior leadership.
  • Strategic Thinker: Proven ability to think strategically, analyze complex situations, and provide valuable insights and solutions to drive business objectives.
  • Discretion and Confidentiality: Maintain a high level of confidentiality and professionalism in handling sensitive information and discussions.
  • Empower Her 101

    ceo

    6 days ago

    Empower Her 101 Toronto, Canada

    **Responsibilities**: · - Develop high quality business strategies and plans ensuring their alignment with short-term and long-term objectives · - Lead and motivate subordinates to advance employee engagement develop a high performing managerial team · - Oversee all operations an ...

  • IFDS Group

    President and CEO

    6 days ago

    IFDS Group Toronto, Canada

    President and CEO · Permanent · 30 Adelaide Str, East · Toronto, Ontario, M5C 3G9 · Canada · **Who we are** · IFDS Canada is a 50/50 joint venture between Boston-based State Street Corporation, one of the world's leading providers of financial services to institutional investors, ...

  • Reconnect Community Health Services

    Manager, Office of The CEO

    3 hours ago

    Reconnect Community Health Services Toronto, Canada

    **Positions Available**: _1_ · **Unionized Position**:_No_ · **Position Type**:_Full-time Permanent_ · Reporting directly to the CEO, the Manager, Office of the CEO oversees the efficient management of all CEO Office operations, administration, projects and initiatives. The posit ...

  • AGF Management Limited

    Executive Assistant to The CEO

    3 days ago

    AGF Management Limited Toronto, Canada

    About the Role: · As the Executive Assistant to the Chief Executive Officer & Chief Investment Officer (the "CEO & CIO"), you will play the critical role of managing a full range of administrative support to help enable the achievement of firmwide objectives. · Your Responsibilit ...

  • Encircled

    Executive Assistant to CEO

    1 day ago

    Encircled Toronto, Canada

    Encircled is a Canadian slow fashion brand that believes in a mínimalist and versatile approach to clothing. With a focus on sustainability, their collection of eco-friendly and versatile clothing is designed to help you feel your best in any situation. · From cozy loungewear to ...

  • Christiectherapy

    Executive Assistant to CEO

    1 week ago

    Christiectherapy Toronto, Canada

    Job Overview: · We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide comprehensive support to our CEO. As the Executive Assistant, you will be responsible for managing a diverse range of administrative tasks, including bookkeeping, orga ...

  • Mjolnir Security

    Executive Assistant to The CEO

    1 day ago

    Mjolnir Security Toronto, Canada

    Mjolnir provides clients with a suite of highly advanced and AI/ML driven tools and services - Security Ops Center as a Service, Threat Detection and Dark web Threat Intelligence, Digital Forensics, Threat Analysis and Incident Response services, as well as Cyber Security trainin ...

  • Fix It Females Inc

    Personal Assistant to CEO

    6 days ago

    Fix It Females Inc Toronto, Canada

    Hello, · We are looking for a professional person to assist our CEO from personal to business, daily tasks and duties will change throughout the day, within the day and day to day. This is an ever changing environment and you must be prepared for anything. · Must be punctual, hon ...

  • Condo Control

    Executive Assistant to CEO

    1 week ago

    Condo Control Toronto, Canada

    **About us** · Condo Control is a SaaS company in downtown Toronto. We are professional, customer-centric and collaborative. · Our work environment includes: · - Modern office setting · - Food provided · - Work-from-home days · - Regular social events · - Casual work attire · - I ...

  • WildBrain

    Executive Assistant to The CEO

    1 day ago

    WildBrain Toronto, Canada

    Overview: · **Loca** · **tion**:Toronto, ON · **Hybrid work**:Employees work in a hybrid model balancing collaboration in our office and remote work. · **Find a job that lets your imagination run wild** · WildBrain is made up of a team of innovators and creators who bring industr ...

  • Ecoverse Productions

    Executive Assistant to CEO

    3 days ago

    Ecoverse Productions Toronto, Canada

    **Job Title**: (Executive) Personal Assistant (E.P.A) / Part-time · **Location**: Toronto/GTA - Based in Toronto Area *CONFIDENTIAL · **Position Type**: Part-time (*with Full-time intention/potential) · **Compensation**:TBD** - Scaled from $25 to $30 per hour, Benefits to be adde ...

  • CreateTO

    Executive Assistant to CEO's Office

    1 week ago

    CreateTO Toronto, Canada

    **Executive Assistant, CEO's Office** · **Responsibilities** · - Manage the CEO's dynamic calendar, including meetings with Board members, Mayor's Office, City Council members, community and business leaders, and staff · - Prepare briefing material for meetings and speaking engag ...

  • Priority VA

    Executive Assistant to CEO in Toronto

    1 day ago

    Priority VA Toronto, Canada

    We are searching for the best Executive Assistant to support a CEO **within a local Toronto office**. · Daily responsibilities include maximizing the leader's schedule, total inbox management, and a variety of administrative tasks designed to create efficiency. The secret code is ...

  • RemarkAble Accelerator

    Start Up Founder and CEO

    1 week ago

    RemarkAble Accelerator Toronto, Canada

    **About us** · RemarkAble Accelerator is a new startup incubator and accelerator in Toronto. We are professional, agile, innovative, and our goal is to ensure Canada's next generation of entrepreneurs are discovered and propelled to success through the provision of education, men ...

  • iA Groupe financier / iA Financial Group

    President & CEO, Ia Clarington

    6 days ago

    iA Groupe financier / iA Financial Group Toronto, Canada

    **About iA Clarington** · - One of Canada's leading investment management companies, iA Clarington _brings clarity, integrity and commitment to a complicated global investment landscape. A wholly owned subsidiary of Industrial Alliance Financial Group, and part of our Wealth divi ...

  • Manifest Climate

    Executive Assistant to CEO and President Job

    6 days ago

    Manifest Climate Toronto, Canada

    **JOB POSTING**: · **Executive Assistant to CEO and President** · **Company**: Manifest Climate · **Location**: Downtown Toronto, Ontario (In-office with remote flexibility) · **About Us**: · Manifest Climate is a leading SaaS (Software as a Service) Climate Risk Planning (CRP) s ...

  • Priority VA

    Executive Assistant to Digital Marketing CEO in

    6 days ago

    Priority VA Toronto, Canada

    We are searching Toronto for a professional Executive Assistant who will organize and prioritize the CEO's tasks **within the local Toronto office**. Daily responsibilities include maximizing the leader's schedule, total inbox management, and a variety of administrative tasks des ...

  • Priority VA

    Executive Assistant to Digital Marketing CEO

    6 days ago

    Priority VA Toronto, Canada

    Marketing in the digital space has grown considerably · - over the last two decades, our client has partnered with some of the largest companies in North America to create marketing campaigns that affect the global economy. As an innovative digital media campaign, they have conne ...

  • Athennian

    Executive Operations Manager, Office of The CEO

    1 week ago

    Athennian Toronto, Canada

    **Executive Operations Manager** · **About Athennian** · Athennian increases trust in business. Our products help legal, finance, and tax teams be transaction and audit ready by organizing business entity and corporate structure information. Over 370,000 business entities in almo ...

  • 4M Corporate Services Inc.

    CEO (Chief Executive Officer) - Financial

    3 hours ago

    4M Corporate Services Inc. Toronto, Canada

    Education: Bachelor's degree · - Experience: 3 years to less than 5 years · **Tasks**: · - Allocate material, human and financial resources to implement organizational policies and programs · - Authorize and organize the establishment of major departments and associated senior st ...