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Mississauga

    Coordinator, Procurement - Mississauga, Canada - City of Mississauga

    City of Mississauga
    City of Mississauga Mississauga, Canada

    2 weeks ago

    Default job background
    Temporary
    Description

    Job Summary

    Responsible for providing procurement expertise to administer and monitor the City's supplier performance program, with specific emphasis on post-award supplier management using the City's e-bidding platform. Responsible for reporting, analytics and compliance related to the City's Low Value Acquisition and Purchasing Card procurements.

    Duties and Responsibilities

    Supplier Performance Management

  • Facilitate, monitor and escalate any issues related to the City's supplier performance management system.
  • Collaborate with cross-functional teams to facilitate the program for all City contracts.
  • Provide training and support to internal staff related to the City's supplier performance management system.
  • Escalate issues to the team leads related to poorly performing suppliers.
  • Provide input into improvements to the supplier performance program and policy.

    • Contract Continuity and Management

  • Monitor contract terms, ensuring timely renewals, extensions and compliance with supplier performance program.
  • Collaborate with procurement staff and relevant stakeholders to communicate contract timelines and action items related to continuity of business.
  • Maintain accurate and up-to-date records associated with contract terms, extensions, new buys etc.
  • Escalate issues to the team leads that are deemed to present a risk to business continuity.

    • LVA (Low-Value Acquisition) and PCard Reporting/Analytics

  • Review LVA procurements on a regular basis to ensure compliance with the City's Procurement Bylaw.
  • Flag issues to team leads related to repetitive spending behaviours.
  • Work with finance to obtain data on LVA and PCard spend in order to generate comprehensive reports on LVA and PCard activities, providing insights for decision-making.
  • Utilize data analytics tools to gather and analyze procurement data, identifying trends, opportunities, and areas for improvement.
  • Prepare and present insightful reports to support strategic decision-making within the procurement function.

    • Stakeholder Collaboration

  • Work closely with departmental staff to understand their unique needs and objectives.
  • Build strong relationships with internal stakeholders, fostering effective communication and collaboration.

    • Continuous Improvement

  • Identify opportunities for process optimization and efficiency gains within the procurement function.
  • Implement best practices and stay abreast of industry trends to enhance overall procurement performance.

    • Skills and Qualifications

  • Knowledge of best practices relating to procurement policy and procedures.
  • Familiarity with e-bidding platforms (bids&tenders, Merx, SAP Ariba, Bonfire etc.). Experience using the Supplier Performance Module in bids&tenders is preferred.
  • Proven ability to apply effective customer service principles, exercising independent judgment and discretion handling sensitive and confidential matters, while managing multiple conflicting deadlines and priorities.
  • Experience with low value/dollar acquisition processes in a public sector setting.
  • Familiarity with Pcard programs.
  • Post-secondary degree or diploma in a business related field, public administration or supply chain, or a combination of education, training and experience deemed equivalent.
  • OPBA's Principles of Effective Purchasing Certificate is considered an asset.
  • Competency in a Windows based environment with a strong working knowledge of Microsoft Office products including Word, Excel, Outlook, PowerPoint and SharePoint, and SAP.
    • Hourly Rate/Salary: $ $ 43.18
    Hours of Work: 35
    Work Location: Civic Centre
    Department/Division/Section: CPS/Corporate Services Dept , CPS/Corporate Business Services Division , Procurement Services
    Non-Union/Union: Non Union A Criminal Record and Judicial Matters Check (Level 2) or Vulnerable Sector Check (Level 3) will be required of the successful candidate, at their own expense, to verify the absence of a criminal record for which a pardon has not been granted.
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