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    Administrative Receptionist - Ottawa, Canada - Curtiss-Wright

    Curtiss-Wright
    Curtiss-Wright Ottawa, Canada

    4 days ago

    Default job background
    Full time
    Description

    Administrative Receptionist

    We are looking for an Administrative Receptionist to join our world-class manufacturing and design facility in Ottawa, Ontario

    You will be the first point of contact for visitors and working as a member of the Operations group reporting to the Director, Operations, you will provide administrative support and customer service at the main lobby area.

    Location: Ottawa, ON

    We Take Care of Our People

    Paid Time Off I RRSP with Employer Match I Health and Wellness Benefits I Learning and Development Opportunities I Competitive Pay I Referral Program I Recognition I I

    Your Challenge:

    • Compiling various monthly corporate reports, including cost centres, financial reports, operations reports, margin improvement actuals/targets
    • Creating purchase requisitions and initiating Capital Expense Approval (CEA) workflows
    • Performing purchase order and credit card order reconciliations, invoice coding on CWPay and freight invoice coding for FedEx/Cassport
    • Creating material reservations for Ottawa Operations and Parvus business units
    • Allocating and reconciling intercompany expenses
    • Ordering manufacturing floor and office supplies
    • Coordinating and managing meetings for Operations teams
    • Managing ESD coat, Safety Shoe and Radiation Detection programs
    • SharePoint administration of Operations site content
    • Coordinating and scheduling IPC training
    • Coordinating contractors and external services (i.e. lawn maintenance and snow removal)
    • Maintaining department procedures and keeping up to date (read/edit/confirm with owner/drive to closure)
    • Creating PowerPoint and Excel presentations
    • Providing administration services to Health & Safety committee
    • General administration duties such as timesheet entry, expense report development, travel planning, electronic calendar maintenance, budget management
    • Managing the front desk. Answering phones and directing inquiries
    • Greeting and welcoming visitors
    • Assisting with company events

    What You Bring:

    • College certificate in a related field
    • Minimum of four years' experience in a fast-paced administrative or office management role
    • Professional demeanor
    • Excellent customer service skills/team player
    • Strong communication skills, friendly and outgoing
    • Superior organization skills with attention to detail
    • The ability to operate under pressure and meet deadlines
    • Time management skills, reliable and punctual
    • Knowledge of computers and relevant software applications (MS Office, SAP, SharePoint, etc.
    • Highly motivated with the ability to work independently
    • The ability to handle information of a highly confidential nature
    • Comfortable interacting with multiple levels of the company

    Who We Are:

    At our world-class manufacturing and design facility in Ottawa, Ontario, we manufacture rugged products optimized for high-mix, high quality and small batch sizes typical of military requirements. Equipped with the latest assembly, cleaning, coating and inspection equipment, our operations are AS9100 and ISO-9001 certified and we comply with the highest standards of workmanship defined by IPC and J-STD specifications. All materials and processes are controlled by our enterprise-wide SAP and MES systems which offer full component traceability to individual products by serial number.

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